Engineering Design Showcase Presenter Dashboard

All presenters (students) must complete this step. This will allow you to view all sessions as an attendee and interact with the conference when you are not presenting. You must complete this step in order to be listed as a member of your team's booth. Take time to update your profile, upload a headshot, and check out other sessions. 

Registration 

• Visit the site below 
• Register for a "Presenter (Student)" ticket
• Only use your @osu.edu email address

One member of your team will be the Contact Person. This person will receive an invitation from reservations@boomset.com to activate your team's virtual booth. 

Please complete the virtual booth set-up from a computer if possible. It is not recommended to complete the set-up process using a mobile device. 

1.  On a computer, the Contact person will open the email invitation from reservations@boomset.com. Select "Click here to begin"
   
   • Don't see an email from Boomset? Check your spam folder.
2. The Contact Person will be directed to the Boomset website with the following prompt:
   
   You already created a shared Boomset account so, you may choose the "Link to Boomset Account" option to link the license to your existing accounts. Do not select the "Continue as a guest" option. 

3. You will be re-directed to the booth dashboard.

4. Next, forward the invitation email from Boomset with your team. The "Click here to begin" button is now your team's unique sign-in URL. 

5. Share your password with your team

6. Proceed to the next step "STEP 4 | Adding your team Members"

Note: You may only want to have one person make the configuration edits at a time. You can screen share with the rest of the group over a private Zoom session as not to override each other's work. 

Further support on this topic is available through Boomset. 

You will only use the shared Boomset account to edit the contents of your booth.

Please see the information in the next session "Presentation | Practicing and Live Presentation" to learn about signing in to the event and practicing using your individual ticket. 

This section will give you key guidelines for configuring and customizing your virtual booth. Within your booth, there are several areas for your team to add custom text, images, video, and documents. 

Once the Contact Person has activated your booth and has added you as a staff member of the booth, members of the booth may customize their presentation.

Virtual Booth Settings

Each booth will have toggle switches to enable and disable various tabs within your booth. All teams must switch on the following tabs:

• Presentations
• Staff
• Resources

Branding

All presentations must use Ohio State branding. 

To edit the look and contents of your booth, log into your shared booth account by clicking the "Click here to begin" button in the invitation email. Navigate to your booth. Go to "Manage" and then under the "Virtual" section on the left, select "Settings". 

Logo/ Cover Photo/ Photo Gallery

Logo image: All teams shall use the default logo which is available for download here.

Cover photo: JPG, JPEG, PNG images. Cover image size must be 1110x420. Image should be less than 1MB in size.

Photo gallery: JPG, JPEG, PNG or SVG images. The image resolution must be less than 15MB in size. Limit of 50.

NOTE: The system will let you upload any photo dimension but will require you to crop the image to the dimensions for logo (400x400) or cover image (1110x420). It is recommended you upload images that are already formatted to the specified dimensions to avoid cropping. 

About section

Plaintext or basic HTML description of your project.

Videos

URL link or embed code (no video upload). Limit of 50 files. 

An external link will take the attendee to the link you've provided, whereas embed code will allow the attendee to view the video directly in the virtual booth. Embed code is generally found in the "Share" option of your video source platform. You may also upload a thumbnail for these videos that will be displayed as still images in the gallery.

If using a video uploaded to YouTube, be sure the video is set to "Public" or "Unlisted". Other configurations in YouTube such as "Hidden", "Unpublished" or "Private" will not be able to play for guests.

If you are including videos in your booth display, be sure to toggle the tab visibility to "On" in your booth settings.

Video thumbnails: JPG, JPEG, or PNG images. The image resolution must be less than 15MB in size.

Colors

Primary Palette
PMS 200 (Scarlet) | HEX: #bb0000	PMS 424 (Grey) | HEX: #666666
Black | HEX: #000000	White | HEX: #ffffff

More information about this topic is available at brand.osu.edu/color

Resources

This is where you can put a copy of your poster presentation, slides, and any handouts/flyers or other materials related to your project. Please note, attendees are able to download these resource materials, so only upload resources that are meant to be shared publicly. 

You may upload any combination of the following document types as downloadable resources for attendees.

.png, .jpg, .jpeg, .svg, .pdf, .doc, .docx, .xls, .xlsx

The file size can be max 15MB. Limit of 50 files. 

More tab

Page links or embed codes. Source page must allow embedding to be fully embedded.

Practice/ rehearsal

• Log in as an attendee at https://virtual.boomset.com/event-login/113935
• Use your individual ticket information, NOT your shared booth account log in. 
• Navigate to “Live Sessions” and select “My Schedule”
• Click on your assigned session (it will have an orange microphone icon and say "You're a speaker to this session"
• Rehearsal will remain open until your session start time. Once the session start time begins, any attendee can enter your session and see what is being shared on screen/camera.

These self-service guides will help you when preparing to present: